There are at least four things that need to be in place for the PDI to automatically add missing NDC codes to the existing ADAP formulary and to have activation dates added along with the NDCs.

1. Download the newest ADAPdrugsimport.xml file from the HRSA CAREWare site and save it to the designated folder. Click here​ for instructions to download and import the ADAPdrugsimport.xml.

 

Note: The default path for the designated folder for the ADAP medications file is C:\Program Files\CAREWare Business Tier\ADAPDrugFiles This path can be changed to another location if preferred.

 

 

2. Set the path to the designated folder in the Common Storage Values by editing the setting ADAP_Drug_Files. 
3. Set the name of the ADAP medications file by editing the Common Storage Values setting PDI_ADAPAvailableMedFileName.

 

To adjust these setting in Common Storage Values, follow these instructions:

 

1. Log into Central Administration.
2. Click Administrative Options.
3. Click Server Management.
4. Click Common Storage Values.
5. Type ADAP in the search field.
6. Click one of the settings.
7. Click View.
8. Click Edit.
9. Change the value.
10. Click Save.

 

To adjust these settings in the CW Admin Utility:

1. 1. Go to C:\Program Files\CAREWare Business Tier.
   2. Right click CW Admin​.
   3. Click Run as Administrator.
   4. Click Stop Server.
   5. Click Common Storage Settings.
   6. Click in header of the first column to sort alphabetically.
   7. Find the setting for ADAP_Drug_Files​.
   8. Type in the path to the designated folder where the ADAPdrugsimport.xml file will be held. (Just the path, without a file name).
   9. Scroll down to find the setting for PDI_ADAPAvailableMedFileName in the first column.
   10. Type in the name of the ADAPmedicationsimport.xml file in the cell next to this setting. (This is just the file name without the path).
   11. Click on another cell in another row to save.
   12. Click Server Settings.
   13. Click Start Server. 

 

 

 

 

 

 

 

 

4. After these settings are in place, be sure to check the Automatically Import Setup Data under Import Settings before uploading the ADAP drug import.