Annual Screenings

Jennifer Eggerton

Jul 27, 2026

1164

Purpose	Record annual HIV care, counseling, housing, mental health, and substance use screening information.
Who should do this	CAREWare users responsible for annual review and Ryan White Services Report data entry.
Use this guide when you need to	Add or review an Annual Screenings record in a client’s Annual Review.
Main warning	Housing status date, type, and result support RSR reporting. Enter the screening date and result accurately.

Quick path
Client record > Annual Review > Annual Screenings > Add > enter Date, Type, and Result > Save

Annual Screenings for the Ryan White Services Report (RSR)

The following Annual Screenings fields are required for the RSR:

• Date: RSR Question 11 — the client’s housing status collection date.

• Type and Result: RSR Question 10 — the client’s housing status.

Track Annual Screenings in CAREWare 6

Step 1. Click Annual Review in the left menu of the client record.

Step 2. Click Annual Screenings.

Step 3. Click Add.

Annual Screenings menu options

Item	What it does
View	Views details of an Annual Screenings entry.
Add	Adds a new Annual Screenings record.
Edit	Edits an existing Annual Screenings record.
Delete	Deletes an existing Annual Screenings record.
Back	Returns to the Annual Data menu.
Help	Opens the user guide for Annual Screenings.
Print or Export	Prints or exports the list of Annual Screenings records.
Column Visibility	Selects the columns displayed in the list.

Step 4. Enter the date of the annual screening.

Step 5. Select the type of annual screening from the dropdown list.

Step 6. Enter the result of the Annual Screening.

Result options

HIV Primary Care: Emergency Room; Hospital Outpatient Center; No Primary Source of Care; Other; Private Practice; Publicly-funded Clinic or Health Department; or Unknown.

HIV Risk Reduction Counseling: Yes or No.

Housing Arrangement: HRSA-defined Institution; Non-permanently Housed; Other; Stable/Permanent; Temporary; or Unstable. Refer to the current RSR instructions for definitions.

Mental Health: No; Not Medically Indicated; or Yes.

Substance Abuse: No; Not Medically Indicated; or Yes.

Step 7. If HIV Risk Reduction Counseling is selected, complete the Counseled By field.