Counseling and Testing
Purpose Record a client’s HIV counseling, testing, results, referrals, partner notification, and related notes. Who should do this Authorized CAREWare users working in the client’s provider-domain record. Use this guide when you need to Add or review a Counseling and Testing record for a client.…
Personal Info
Purpose Review and maintain a client’s name, date of birth, client ID, State number )eHARS), and other personal information. Who should do this CAREWare users responsible for client intake, demographic updates, and data quality. Use this guide when you need to Update a client’s name, date of birth…
RSR Zip Code Count Report
The RSR Zip Code Count Report produces a count of clients by zip code in a CSV format required for uploading that data to the EHB. To produce the RSR Zip Code Report, follow these instructions: * Click Reports . * Click HRSA Reports . * Click RSR Zip Code Count Report . * Click CSV . * Click Downlo…
Annual Screenings
Purpose Record annual HIV care, counseling, housing, mental health, and substance use screening information. Who should do this CAREWare users responsible for annual review and Ryan White Services Report data entry. Use this guide when you need to Add or review an Annual Screenings record in a cli…
RSR Validation Report
The RSR Validation Report lists missing RSR data and provides access to the list of clients missing this data. Using this report to resolve missing client data reduces or eliminates possible alerts and warnings when uploading the RSR Client Report to the HRSA Electronic Handbook. To run the RSR Validation Report fo…
Contract Manager
Purpose Set up CAREWare contracts that define provider funding, contract periods, budget limits, and available services. Who should do this CAREWare administrators, contract administrators, grant managers, and authorized provider-level users. Use this guide when you need to Plan a contract, esta…
RSR Client Report
The RSR Client Report generates the file required to be uploaded to HRSA through the EHB each year that the RSR is due. The report generates an XML file, which excludes PII data of clients and uses the eUCI as the client identifier. The generated report includes all current calculations set by HRSA for the RSR of the…
RSR Viewer
The RSR Viewer shows aggregate counts of the clients reported on the RSR. Users can find clients easily and adjust any incorrect clinical data in client records by accessing the client records through the RSR Viewer. The instructions for creating an RSR can be found by clicking here . It also includes calculatio…
Insurance Setup
CAREWare includes options to customize the insurance list for the Annual Review Insurance Assessment. In prior builds, the option Other was selected with the name of the insurance entered in a text box. Users can now update the list of insurance options to match their program's needs. HRSA-defined Insurance Opti…
RSR Documents
The CAREWare Knowledge Base includes articles for how to use the RSR features, such as running the RSR report, checking for validations, and creating the RSR ZIP Code Report. The documents for this year's RSR can be downloaded using the links below: RSR Appendix A RSR Client-level Data Elements RSR HL7 Field …
