Counseling and Testing
CAREWare 6 features a Counseling and Testing tab in client records for tracking: * Status of pre-test counseling * Pre-test date * Status of HIV testing * HIV test date * HIV test result * Status of post-test counseling * Date of post-test counseling * Reason why counseling was not provided * Post-counsel…
Personal Info
CAREWare stores a patient’s name, sex at birth, date of birth, and other basic data in Personal Info. Some fields can be edited while others are calculated automatically. * How Personal Info Data Elements are Used for the RSR and ADR * Personal Info Fields from Add Client * Editing Personal Info in A Client Recor…
Annual Screenings
The Annual Screenings tab in CAREWare tracks a historical record of a patient’s HIV primary care, HIV risk reduction counseling, housing arrangement, and assessments for mental health and substance use. Some of this data is required for the Ryan White Services Report , and it also supports Clinical Quality Managemen…
Contract Manager
Contracts in CAREWare define a provider’s funding, budget limits, contract periods, and which services providers deliver to clients. With the Contract Manager feature, CAREWare Administrators activate subservices under HRSA-defined service categories, as well as custom service categories defined by providers. The sub…
RSR Zip Code Count Report
The RSR Zip Code Count Report produces a count of clients by zip code in a CSV format required for uploading that data to the EHB. To produce the RSR Zip Code Report, follow these instructions: * Click Reports . * Click HRSA Reports . * Click RSR Zip Code Count Report . * Click CSV . * Click Downlo…
RSR Validation Report
The RSR Validation Report lists missing RSR data and provides access to the list of clients missing this data. Using this report to resolve missing client data reduces or eliminates possible alerts and warnings when uploading the RSR Client Report to the HRSA Electronic Handbook. To run the RSR Validation Report fo…
Insurance Setup
CAREWare includes options to customize the insurance list for the Annual Review Insurance Assessment. In prior builds, the option Other was selected with the name of the insurance entered in a text box. Users can now update the list of insurance options to match their program's needs. HRSA-defined Insurance Opti…
RSR Client Report
The RSR Client Report generates the file required to be uploaded to HRSA through the EHB each year that the RSR is due. The report generates an XML file, which excludes PII data of clients and uses the eUCI as the client identifier. The generated report includes all current calculations set by HRSA for the RSR of the…
RSR Viewer
The RSR Viewer shows aggregate counts of the clients reported on the RSR. Users can find clients easily and adjust any incorrect clinical data in client records by accessing the client records through the RSR Viewer. The instructions for creating an RSR can be found by clicking here . It also includes calculatio…
RSR
CAREWare produces the Ryan White Service Report (RSR), a client-level data export required by HRSA for recipients of Ryan White HIV/AIDS Program funding. Users can upload the Client Report (an XML file) to HRSA , and they can also view those files within CAREWare. The minimum build required for the RSR is available…
