Counseling and Testing
Purpose Record a client’s HIV counseling, testing, results, referrals, partner notification, and related notes. Who should do this Authorized CAREWare users working in the client’s provider-domain record. Use this guide when you need to Add or review a Counseling and Testing record for a client.…
Personal Info
Purpose Review and maintain a client’s name, date of birth, client ID, State number )eHARS), and other personal information. Who should do this CAREWare users responsible for client intake, demographic updates, and data quality. Use this guide when you need to Update a client’s name, date of birth…
RSR Zip Code Count Report
The RSR Zip Code Count Report produces a count of clients by zip code in a CSV format required for uploading that data to the EHB. To produce the RSR Zip Code Report, follow these instructions: * Click Reports . * Click HRSA Reports . * Click RSR Zip Code Count Report . * Click CSV . * Click Downlo…
Annual Screenings
Purpose Record annual HIV care, counseling, housing, mental health, and substance use screening information. Who should do this CAREWare users responsible for annual review and Ryan White Services Report data entry. Use this guide when you need to Add or review an Annual Screenings record in a cli…
RSR Validation Report
Purpose Find RSR data issues and open the affected clients before generating and submitting the RSR client-level data file. Who should do this CAREWare users, data managers, or designated staff with Run RSR permission who review RSR data quality. Use this report when Preparing the annual RSR,…
Contract Manager
Purpose Set up CAREWare contracts that define provider funding, contract periods, budget limits, and available services. Who should do this CAREWare administrators, contract administrators, grant managers, and authorized provider-level users. Use this guide when you need to Plan a contract, esta…
RSR Client Report
Purpose Generate the RSR client-level XML file for HRSA submission and CAREWare review. Who should do this CAREWare users responsible for annual RSR data preparation and submission. Use this guide when You need to create, filter, review, or save the RSR Client Report. Main warning Use the…
RSR Viewer
Purpose Review aggregate RSR client counts, data completeness, and the client records behind each result. Who should do this CAREWare users responsible for RSR preparation, validation, or client data quality. Use this guide when An RSR Client Report XML file has been created and must be reviewed…
Insurance Setup
Purpose Add, organize, and map custom insurance options in CAREWare. Who should do this Central administrators who manage clinical setup. Use this guide when you need to Add insurance coding systems or codes and map them to Ryan White Services (RSR) insurance options. Main warning Map eac…
RSR Documents
The CAREWare Knowledge Base includes articles for how to use the RSR features, such as running the RSR report, checking for validations, and creating the RSR ZIP Code Report. The documents for this year's RSR can be downloaded using the links below: RSR Appendix A RSR Client-level Data Elements RSR HL7 Field …
