Race/Ethnicity
Race and ethnicity are required for the Ryan White Services Report (RSR) and the ADAP Data Report (ADR) . Race/ethnicity may also be used for custom reports and performance measures . Race and ethnicity in CAREWare includes race and ethnicity subgroups which are required for RSR and ADR reporting. * Race and …
Contact Information in Client Record
The Contact Information tab in client records is used to maintain street addresses, mailing addresses, and phone numbers for clients. The information in the tab is used for the Mailing Labels Report and RSR ZIP Code Count Report . 1. Click on Demographics in the left menu. 2. Click Contact Information . …
Pregnancy History
Pregnancy History in CAREWare 6 tracks data for the Ryan White Services Report (RSR), clinical quality management, and other program requirements. Providers can track: * First day of last menstrual period (LMP) * Date of first prenatal care appointment * Number of prenatal visits * Pregnancy outcome * Deliver…
Insurance Assessments
Insurance assessments in CAREWare client records help case managers and medical staff meet the payor of last resort requirement under Ryan White. The information is also used for the Ryan White Services Report (RSR) . Insurance Reporting for the RSR The RSR requires that all sources of medical insurance be reporte…
Screenings
Clinical screening data, such as smoking, pregnancy, colposcopy, and TST, are tracked in the client-level screenings in CAREWare. The data is used for Clinical Quality Management and other Ryan White requirements. Screenings may also be used for the Client Summary and Provider Summary in CAREWare. Standard and C…
Poverty Level Assessments
CAREWare calculates a client’s Federal Poverty Level (FPL) based on household income and household size. FPL is required for eligibility determination and the Ryan White Services Report (RSR) , and the data may be used for Clinical Quality Management, Annual HIV/AIDS Needs Assessments, service utilization reports,…
Annual Screenings
The Annual Screenings tab in CAREWare tracks a historical record of a patient’s HIV primary care, HIV risk reduction counseling, housing arrangement, and assessments for mental health and substance abuse. Some of this data is required for the Ryan White Services Report , and it also supports Clinical Quality Managem…
Personal Info
CAREWare stores a patient’s name, gender, sex at birth, date of birth, and other basic data in Personal Info. Some fields can be edited while others are calculated automatically. Personal Info Fields Completed with Add Client Some Personal Info fields are pre-filled when adding a client to CAREWare . * First nam…
Labs
Clinical data management in CAREWare 6 includes labs for the Ryan White Services Report (RSR) , Clinical Quality Management, and other Ryan White requirements. Labs may also be used for the Client Summary and Provider Summary in CAREWare. Standard and Custom Labs in CAREWare The most common labs are built into…
Vital and Enrollment Status
Vital and Enrollment Status in CAREWare tracks a client’s vital and agency enrollment status. The fields are used for demographics tracking and reports, including the Ryan White Services Report (RSR) . Enrollment Status vs. Ryan White Eligibility Records Enrollment status reflects the client’s original enrollment …
