Counseling and Testing
CAREWare 6 features a Counseling and Testing tab in client records for tracking: * Status of pre-test counseling * Pre-test date * Status of HIV testing * HIV test date * HIV test result * Status of post-test counseling * Date of post-test counseling * Reason why counseling was not provided * Post-counsel…
Vital Signs
The Vital Signs tab in client records includes fields for tracking: * Height (in.) * Weight (lbs.) * Pulse (bpm) * BP Systolic (mm Hg) * BP Diastolic (mm Hg) * Temperature (°F) * BMI (kg/m 2 ) – automatically calculated based on height and weight Add Vital Signs to a Client Record 1. Click Vital Signs .…
Relations
Users can track related clients using the Relations tab in client records, including: * Aunt/uncle * Brother/sister * Child * Cousin * Grandchild * Grandparent * Neice/Nephew * Not Family * Other * Parent Clients are linked by appending a relationship, and the link is removed by detaching the relationshi…
Diagnoses
The Diagnoses tab in client records enables providers to track current and past diagnoses for clients. CAREWare uses ICD-10 diagnosis codes which are activated under Clinical Setup . Add a Diagnosis to a Client Record 1. Click Diagnoses . 2. Click All Diagnoses . 3. Click Add . View : View an existing …
Immunizations
The Immunizations tab in client records enables providers to track immunizations for clients. Immunizations need to be activated under Clinical Setup to be available in the dropdown for vaccines. Add an Immunization to a Client Record 1. Click Immunizations . 2. Click Add . View : View an existing immuniz…
Client Matching Setup
CAREWare uses the configuration in Client Matching Setup for adding clients , importing client data , and merging client records . Client Matching Setup also affects matching when the URN demographics fields are changed in a record, including first name, middle name, last name, date of birth (DOB), and sex at birt…
Personal Info
CAREWare stores a patient’s name, sex at birth, date of birth, and other basic data in Personal Info. Some fields can be edited while others are calculated automatically. * How Personal Info Data Elements are Used for the RSR and ADR * Personal Info Fields from Add Client * Editing Personal Info in A Client Recor…
Contact Information in Client Record
The Contact Information tab in client records is used to maintain street addresses, mailing addresses, and phone numbers for clients. The information in the tab is used for the Mailing Labels Report and RSR ZIP Code Count Report . 1. Click on Demographics in the left menu. 2. Click Contact Information . …
Case Notes
The Case Notes feature in CAREWare provides users with a way to add case notes to client records. Adding Case Notes to Client Records 1. Click Case Notes . 2. Click Case Note Entry . 3. Click Add . View : Open an existing case note. Add : Add a new case note. Add with Templates : Add a new case note…
Race/Ethnicity
Race and ethnicity are required for the Ryan White Services Report (RSR) and the ADAP Data Report (ADR). Race/ethnicity may also be used for custom reports and performance measures . Race and ethnicity in CAREWare includes race and ethnicity subgroups which are required for RSR and ADR reporting. * Race and Ethn…
