Poverty Level Assessments
CAREWare calculates a client’s Federal Poverty Level (FPL) based on household income and household size. FPL is required for eligibility determination and the Ryan White Services Report (RSR), and the data may be used for Clinical Quality Management, Annual HIV/AIDS Needs Assessments, service utilization reports, a…
Pregnancy History
Pregnancy History in CAREWare 6 tracks data for the Ryan White Services Report (RSR), clinical quality management, and other program requirements. Providers can track: * First day of last menstrual period (LMP) * Date of first prenatal care appointment * Number of prenatal visits * Pregnancy outcome * Delivery …
Personal Info
CAREWare stores a patient’s name, sex at birth, date of birth, and other basic data in Personal Info. Some fields can be edited while others are calculated automatically. * How Personal Info Data Elements are Used for the RSR and ADR * Personal Info Fields from Add Client * Editing Personal Info in A Client Recor…
Screening Labs
Hepatitis, sexually transmitted infections, and other screening labs are part of the clinical data management in CAREWare 6. The data is used for Clinical Quality Management and other Ryan White requirements. Screening labs may also be used for the Client Summary and Provider Summary in CAREWare. Standard and Cu…
Client Matching Setup
CAREWare uses the configuration in Client Matching Setup for adding clients , importing client data , and merging client records . Client Matching Setup also affects matching when the URN demographics fields are changed in a record, including first name, middle name, last name, date of birth (DOB), and sex at birt…
Labs
Clinical data management in CAREWare 6 includes labs for the Ryan White Services Report (RSR), Clinical Quality Management, and other Ryan White requirements. Labs may also be used for the Client Summary and Provider Summary in CAREWare. Standard and Custom Labs in CAREWare The most common labs are built into C…
Required Data Elements
CAREWare administrators can set requirements that certain data elements are completed by users prior to entering service, clinical, or other data for clients. These requirements can include a number of demographics fields including enrollment status, HIV status, or contact information. Data completeness and quality c…
Annual Screenings
The Annual Screenings tab in CAREWare tracks a historical record of a patient’s HIV primary care, HIV risk reduction counseling, housing arrangement, and assessments for mental health and substance use. Some of this data is required for the Ryan White Services Report , and it also supports Clinical Quality Managemen…
Vital and Enrollment Status
Vital and Enrollment Status in CAREWare tracks a client’s vital and agency enrollment status. The fields are used for demographics tracking and reports, including the Ryan White Services Report (RSR). Enrollment Status vs. Ryan White Eligibility Records Enrollment status reflects the client’s original enrollment da…
Add Client
Adding a client to CAREWare is the first step for managing demographics, case notes, clinical data, services, and other client-level data. First name, last name, sex at birth, and date of birth are required when adding a client. The Add Client process can also include other fields configured by providers, such as med…
