Race/Ethnicity
Race and ethnicity are required for the Ryan White Services Report (RSR) and the ADAP Data Report (ADR). Race/ethnicity may also be used for custom reports and performance measures . Race and ethnicity in CAREWare includes race and ethnicity subgroups which are required for RSR and ADR reporting. * Race and Ethn…
Insurance Assessments
Insurance assessments in CAREWare client records help case managers and medical staff meet the payor of last resort requirement under Ryan White. The information is also used for the Ryan White Services Report (RSR). Insurance Reporting for the RSR The RSR requires that all sources of medical insurance be reported …
Poverty Level Assessments
CAREWare calculates a client’s Federal Poverty Level (FPL) based on household income and household size. FPL is required for eligibility determination and the Ryan White Services Report (RSR), and the data may be used for Clinical Quality Management, Annual HIV/AIDS Needs Assessments, service utilization reports, a…
Pregnancy History
Pregnancy History in CAREWare 6 tracks data for the Ryan White Services Report (RSR), clinical quality management, and other program requirements. Providers can track: * First day of last menstrual period (LMP) * Date of first prenatal care appointment * Number of prenatal visits * Pregnancy outcome * Delivery …
Screening Labs
Hepatitis, sexually transmitted infections, and other screening labs are part of the clinical data management in CAREWare 6. The data is used for Clinical Quality Management and other Ryan White requirements. Screening labs may also be used for the Client Summary and Provider Summary in CAREWare. Standard and Cu…
Annual Screenings
The Annual Screenings tab in CAREWare tracks a historical record of a patient’s HIV primary care, HIV risk reduction counseling, housing arrangement, and assessments for mental health and substance use. Some of this data is required for the Ryan White Services Report , and it also supports Clinical Quality Managemen…
Labs
Clinical data management in CAREWare 6 includes labs for the Ryan White Services Report (RSR), Clinical Quality Management, and other Ryan White requirements. Labs may also be used for the Client Summary and Provider Summary in CAREWare. Standard and Custom Labs in CAREWare The most common labs are built into C…
Vital and Enrollment Status
Vital and Enrollment Status in CAREWare tracks a client’s vital and agency enrollment status. The fields are used for demographics tracking and reports, including the Ryan White Services Report (RSR). Enrollment Status vs. Ryan White Eligibility Records Enrollment status reflects the client’s original enrollment da…
Required Data Elements
CAREWare administrators can set requirements that certain data elements are completed by users prior to entering service, clinical, or other data for clients. These requirements can include a number of demographics fields including enrollment status, HIV status, or contact information. Data completeness and quality c…
Add Client
Adding a client to CAREWare is the first step for managing demographics, case notes, clinical data, services, and other client-level data. First name, last name, sex at birth, and date of birth are required when adding a client. The Add Client process can also include other fields configured by providers, such as med…
