Insurance Assessments
Purpose Document a client’s medical insurance so staff can meet Ryan White payor-of-last-resort requirements and complete required reporting for the RSR and ADR . Who should do this CAREWare case managers, medical staff, and other users who maintain annual client information. Use this guide when yo…
Poverty Level Assessments
Purpose Record household and individual income data so CAREWare can calculate a client’s Federal Poverty Level (FPL). Who should do this CAREWare users responsible for eligibility, annual review, RSR, or ADR data. Use this guide when you need to Add or update a Poverty Level Assessment in a clie…
Pregnancy History
Purpose Record pregnancy history in CAREWare 6 for reporting, quality management, and program needs. Who should do this CAREWare staff who enter or review pregnancy history in a client record. Use this guide when you need to Add a pregnancy record, review an existing record, or manage the pregna…
Screening Labs
Purpose Record and manage hepatitis, sexually transmitted infection, and other screening lab results in CAREWare 6. Who should do this CAREWare staff who enter or review clinical screening lab data. Use this guide when you need to You need to add a screening lab result to a client record or revi…
Personal Info
Purpose Review and maintain a client’s name, date of birth, client ID, State number )eHARS), and other personal information. Who should do this CAREWare users responsible for client intake, demographic updates, and data quality. Use this guide when you need to Update a client’s name, date of birth…
Labs
Purpose Add and manage lab results in a client record. Who should do this CAREWare staff who enter or review clinical data. Use this guide when you need to Review available labs or add a lab result. Main warning Check the client, lab date, test name, operator, and result before you save. …
Required Data Elements
CAREWare administrators can set requirements that certain data elements are completed by users prior to entering service, clinical, or other data for clients. These requirements can include a number of demographics fields including enrollment status, HIV status, or contact information. Data completeness and quality c…
Vital and Enrollment Status
Purpose Track a client’s vital status and agency enrollment status for demographics and reporting, including the Ryan White Services Report (RSR). Who should do this CAREWare users who enter or maintain client demographic information. Use this guide when you need to Add or update enrollment date…
Annual Screenings
Purpose Record annual HIV care, counseling, housing, mental health, and substance use screening information. Who should do this CAREWare users responsible for annual review and Ryan White Services Report data entry. Use this guide when you need to Add or review an Annual Screenings record in a cli…
Add Client
Purpose Add a new client record in CAREWare so demographic, clinical, service, and case-management information can be documented. Who should do this CAREWare users who are authorized to create client records in a provider domain. Use this guide when you need to Create a client record and review po…
