Drug payments are reported on the annual client-level ADAP Data Report (ADR). The payments are entered in ADAP domains of CAREWare under Drug Payments within client records.

How to Add ADAP Drug Payments in CAREWare

1. Click on Drug Payments in the left menu.

2. Click Add.

3. Enter the date of the drug payment.

4. Select the dispenser, medication name, and funding for the drug payment.

5. Enter the number of days, total units, unit price, and dispense fee (if applicable). CAREWare calculates the drug cost and total cost.

The following drug payment fields complete the following ADR questions:

 

Date = Q.25 Receipt of medication services, Q.27 Medication dispensed date

NDC = Q.26 Medication(s) dispensed

Days = Q.28 Day(s) supply of medication

Total Cost = Q.29 Amount paid for medication

 

6. Drug Payment Comment is optional.

7. Click Save.

Quality Checks for Drug Payments

CAREWare is designed with quality checks for drug payment records.

The quality check indicates that the drug payment date is before the client’s first ADAP enrollment record. Verify the enrollment records and date of the drug payment.

After clicking Save, the quality check indicates that the drug was not active in the formulary as of the drug payment date. Verify the drug payment date and active date in the formulary.